How to Move Your Office Without Losing Productivity
Moving an office is no small task. Between organizing files, packing up equipment, and coordinating with employees, it’s easy for productivity to slip through the cracks. But with the right planning, your business can stay on track before, during, and after the move.
At Checkmate Moving and Storage, we understand that time is money. Every minute of downtime affects your business operations and your bottom line. That’s why we’ve put together this practical guide on how to move your office efficiently while keeping your team productive and focused.
Start Planning Early
The most successful office moves begin with an early and detailed plan. As soon as you know you’re relocating, set a timeline for every phase of the move. Ideally, start planning at least 3–6 months ahead.
Create a moving checklist that includes key tasks such as:
- Hiring a trusted moving and storage company
- Scheduling packing and moving dates
- Communicating with vendors, clients, and employees
- Setting up IT and phone systems at the new location
By mapping out your move early, you’ll prevent last-minute stress and ensure nothing gets overlooked. Partnering with experienced office movers like Checkmate Moving and Storage means you’ll have professionals who know exactly how to handle commercial relocations.
Appoint a Move Coordinator
Assign a dedicated move coordinator or team to oversee the relocation process. This person acts as the point of contact between your business and the moving company. They can handle logistics, communicate updates, and make sure employees stay informed and organized.
A move coordinator also helps minimize disruptions by streamlining decision-making. With one person in charge, questions and approvals won’t get lost in the shuffle.
Communicate Clearly with Your Team
Keeping your team informed is essential for maintaining productivity. Let employees know the moving timeline, what’s expected of them, and how the relocation will impact their daily work.
Encourage open communication so employees can voice concerns or ask questions. Share updates regularly through email, meetings, or your company’s internal communication system. When your team feels informed, they’ll feel more in control and less stressed during the transition.
Work with a Professional Moving and Storage Company
The right moving and storage company can make all the difference in keeping your business running smoothly. At Checkmate Moving and Storage, we specialize in commercial moves that are efficient, secure, and customized to fit your needs.
Our team handles everything from packing and transportation to temporary storage and setup. We use top-quality equipment to move your office furniture, electronics, and sensitive files with care. By trusting professionals, you save your employees from the physical and mental strain of managing the move themselves, allowing them to stay focused on their work.
Prioritize Technology
Technology is the backbone of most modern offices. Make sure your technology team is involved early in the planning process. They should prepare a checklist for disconnecting, packing, transporting, and reinstalling all systems.
Coordinate with internet and phone service providers to ensure that your new office is fully connected before employees arrive. Test everything, servers, Wi-Fi, printers, and computers, to prevent downtime once you reopen.
Checkmate Moving and Storage works with businesses to ensure that your valuable technology and equipment are handled safely and reconnected efficiently at your new location.
Declutter and Organize Before You Move
Moving is the perfect time to declutter and streamline your workspace. Sort through old files, outdated furniture, and unused equipment. Shred unnecessary documents and recycle or donate items that no longer serve your business.
A lighter move means lower costs and a more organized setup in your new office. Plus, employees will appreciate starting fresh in a clutter-free environment.
Professional office movers can help you organize and label items so they end up in the right place during unpacking.
Use Temporary Storage Solutions
If your new office isn’t ready for move-in or you need extra space to stage furniture and equipment, consider storage services. Checkmate Moving and Storage offers secure, climate-controlled storage options to keep your assets safe until you’re ready to use them.
Using short-term storage helps prevent overcrowding in your new workspace and allows you to set up gradually without interrupting daily operations.
Move in Phases
To avoid bringing your entire business to a standstill, plan to move in phases. Relocate departments or teams one at a time, so part of your staff can continue working while the others transition.
This phased approach reduces downtime and ensures that essential functions, like customer support or billing, remain active throughout the move.
Prepare Your New Office Ahead of Time
Before the big day, visit your new office to make sure it’s ready for your team. Verify that utilities, internet, and phone lines are set up. Map out where desks, furniture, and equipment will go so movers can place items directly in their designated spots.
A well-organized layout will help employees settle in quickly and resume work with minimal delay.
Celebrate the Move
Once everything’s in place, take time to celebrate! A successful office relocation is a big accomplishment. Hosting a small office gathering or appreciation lunch is a great way to thank your employees for their hard work and flexibility.
A positive ending sets the tone for a fresh start in your new space and reinforces your company’s culture of teamwork and resilience.
Final Thoughts
Moving your office doesn’t have to mean sacrificing productivity. With early planning, clear communication, and the right moving and storage company, you can relocate efficiently and confidently.
At Checkmate Moving and Storage, we take pride in helping businesses move smarter. Our experienced office movers handle every detail so you can focus on what matters most, running your business.
Checkmate Moving and Storage based out of Denver, Colorado adheres to the highest moving company industry standards. We deliver full-service moving and storage services for all your residential, commercial, and industrial needs with the highest industry standards, and that is reflected in our Better Business Bureau A+ Accredited Business Rating. Because we are family owned and operated moving company, we are personally interested in maintaining our reputation. Contact us for a free quote.











